Exhibitor Services

Important information for exhibitors at ESNA 2019

EXHIBITOR TASKS:

UPDATE YOUR PROFILE ON HUBB
The Hubb portal will be used to collect all necessary exhibitor and sponsor information. Mainly it is the information we will publish on our Mobile App and on our website. You already received a separate email from info@esnaexpo.com with your Hubb login details.  Please let us know if you haven’t, we will forward you the email. Click here to sign in
 
Please be sure to submit your company information and, if applicable, by September 30, 2019.

BOOTH STAFF REGISTRATION
Click here to register your booth staff for exhibit badges. You should have received a confirmation email with your login information, please let us know if you have not received your login information, the email was sent from reg@esnaexpo.com. You have unlimited booth staff passes and you’ll get a 50% discount towards the conference passes.

DIGITAL MARKETING TOOLKIT - FREE MARKETING TOOLS!
We offer free customizable landing page, email template, and various banners and logos for you to easily brand and advertise your ESNA 2019 participation. You should have received an e-mail to provide these tools for you. Please let us know if you haven’t, we will forward you the email.

EXHIBITOR SERVICE KIT
FREEMAN, our official show contractor, will provide you with the Exhibitor Service Kit that includes all the necessary order forms to plan your exhibit. You may also access the exhibitor service kit via this link: Exhibitor Service Kit.

HOTEL RESERVATIONS
We encourage you to make your hotel reservations early and take advantage of our special room rates.  Space is very limited! To access the hotel reservation page, please visit HOTEL RESERVATIONS.​

IMPORTANT INFORMATION:

DISPLAY REGULATIONS
The display regulations for the exhibits are in accordance with the guidelines developed by the International Association of Exhibitions and Events.  Please review the guidelines HERE and forward to your official booth decorator or stand builder.  You will find further information in the FREEMAN exhibitor services manual. Show Management will strictly enforce the booth height restrictions, so please be sure to familiarize yourself with the guidelines.

EXHIBITOR APPOINTED CONTRACTOR
Please complete this mandatory form for the on-site contact person of your company that will be available during the event: CLICK HERE!
​If you will be using an Exhibitor Appointed Contractor to construct a custom booth, please be sure to submit the Exhibitor Appointed Contractor section of this form as well.

LEAD RETRIEVAL
Get a detailed record of every prospective customer who visits your booth. The unit captures the following data: RegType, Company, Name, Title, Address, Province, Country, Phone, Fax, and email.  CLICK HERE TO RESERVE LEAD RETRIEVAL.

SUITCASING / OUTBOARDING POLICY 
CLICK HERE for further information.

EXHIBITOR LIABILITY INSURANCE PROGRAM
As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. This insurance must be in force during the lease dates of the event, November 4 - 8, 2019, naming ESNA Expo, LLC (150 N. Michigan Avenue, Suite 2920) as the certificate holder. The Additional Insureds must read as follows: Messe Duesseldorf North America, Pasadena Convention Center, and Strategen Consulting. ESNA has requested that Rainprotection serve as their insurance management company. In addition to being able to provide exhibitors with insurance, we are also collecting and verifying that all insurance certificates, regardless of the insurer, are verified for compliance. If you have your own insurance, please submit a copy to Sales@rainprotection.net or Click here to purchase your Liability Insurance.

EXHIBITOR SCHEDULE

EXHIBITOR MOVE-IN AND SETUP
Monday, November 4, 2019 12:00 PM - 6:00 PM
Tuesday, November 5, 2019 8:00 AM - 5:00 PM

EXPO HOURS
Wednesday, November 6, 2019 10:00 AM - 5:00 PM
Thursday, November 7, 2019 10:00 AM - 4:00 PM (Expo Closing Happy Hour 3:00 p.m. - 4:00 p.m.)

DISMANTLE AND MOVE OUT
Thursday, November 7, 2019 4:00 PM - 8:00 PM
Friday, November 8, 2019 8:00 AM - 12:00 PM

*Times are subject to change.

CONTACTS

For exhibitor service information, contact:
Inga Otgon
iotgon@mdna.com
+1 (312) 621-5820